Be part of the
largest gathering of library professionals in New
Hampshire! Meet more than 400 colleagues throughout
the state as a SPONSOR, ADVERTISER, or EXHIBITOR.
To become an exhibitor
for this conference please fill out and return the Vendor Form.
Dates & Deadlines Find
out the nuts and bolts of the 2007 conference Early-Bird
Deadline: November 15, 2006! Early registration guarantees a spot in the NHLA
winter newsletter and NHEMA online.It
also means you are more likely to get the booth assignment you prefer.
NHLC
Contact Andrea Ange,
Vendor Liaison.
603-887-6396 (phone), 603-887-6396 (fax)
Hotel
Mt. Washington Hotel; Phone 800-314-1752;
.
Room
Rates $99 Single or Double
in the Lodge. $119 Single or Double in the Hotel. Reservations must be made
by April 1st to guarantee conference rates.
Important Dates
Exhibit Booths: By November 15
Early-Bird booth
reservation due (Vendor). Only exhibitors who reserve by this date will be assigned booths before
November 15. All others will be assigned in the order received beginning
December 15th.
By December 15th All booth
reservations and final payments due.
Advertising: By November
15th Advertising
reservations require a 50% deposit. Full payment is due December 15th.
After November 15: Advertising
reservations require payment in full.
By December 15: All
advertisements must be received and paid in full.
Sponsorship: By
November 15th: Agreements set by
this date will be acknowledged in the Preliminary Program, Winter issues of
NHLA newsletter, the NHEMA newsletter and the Conference Program.
By November 15th
Agreements set by this date will be acknowledged in the winter issue of NHLA
Newsletter, in the Preliminary Program, and the Conference Program.
By December 15th
Agreements set by this date will be acknowledged in the Conference Program.
Exhibit
Hall Schedule and Events Preliminary schedule… (NHLC
reserves the right to modify exhibit hall hours and events in order to meet
program and conference needs).
Date
Morning
Mid-day
Afternoon
Evening
Wednesday
3:30
pm – 7:00 pm
Exhibitor Set-Up
Thursday 7:30 am - 6:00 pm Exhibit Hall Open to
Exhibitors
8:00
am
Exhibit Hall Opens to Conference Attendees
10 - 11 am Coffee in Exhibit Hall*
12:00-1:00
pm
Box Lunches
in Exhibit Hall
5:00
pm
6:15
pm
Exhibit Hall Reception*
6:15 pm Exhibit Hall Closes
Evening Events
All Welcome
Friday 7:30 AM – 2:30 PM
Exhibit Hall Open to Exhibitors
8:00 am Exhibit Hall Opens
10
- 11 am
Coffee in Exhibit Hall*
11:30
am
Exhibit Hall
Raffle Prizes Posted in Lobby.
12:00-1:00 pm Box Lunches
in Exhibit Hall
1:30 Exhibits close
2:30 Exhibit Hall
Move-Out complete
*No other programs
except Orient Express will occur at this time.
Booth
set-up Wednesday, May 16th,
3:30–7:00 pm.
If your set-up requires more time, call 603-887-6396.
Special consideration
for NHLC Sponsors!Between now and November 4th,
2006, only reservations with deposits from active vendors will be processed.
Beginning November 4th, reservations will be processed in the order received.
Every effort will be made to honor first-choice locations for platinum and
gold level sponsors, but preferred booths are not guaranteed. Requests
without a deposit will not be honored until payment is received.
Full registration for one
company representatives. (Additional representatives may register at
higher levels of sponsorship.)
Discounted or free program
book advertisements, depending on the size you choose.
Listing in program book
(company contact information and 50-word company description).
Complimentary Box Lunch on
Thursday and Friday (you must register for your box lunch).
A copy of the full conference
registration list at conference. Please note that mailing lists for
conference registrants are available to conference sponsors. We welcome
you to examine our sponsorship opportunities.
Each booth
includes:
8' high back wall
3' high side rails
6' table with linen
2 chairs
1 wastebasket
1 Exhibitor ID sign (7" x 44")
Electrical connections are complimentary for each exhibitor the booth
fee includes one standard outlet (110 volt - 15 amp) not duplex per day.
Internet service is available for $39.95; this may go down if more than 10
exhibitors require internet service.
WMAV works with the Mt. Washington to provide
vendors with the best possible service.
Show Colors: Blue and White
Carpet: Exhibit Hall is carpeted.
Shipping Arrangements All arrangements
for shipping and receiving booth materials must be handled by the exhibitor.
Details on shipping will be included in the exhibitor’s packet. All
boxes/crates must be sent directly to Mt. Washington by prior arrangement.
All other shipments are at the exhibitor’s risk.
NHLC reserves the right to
modify as necessary Exhibit Hall hours and events to meet program and
conference needs.
The exhibitor must handle all
necessary arrangements for shipping and receiving booth materials.
Booths must be staffed during
Exhibit Hall hours.
Exhibits must not project
beyond the space allowed, or obstruct the view of other exhibitors.
Noise levels must not interfere with neighboring exhibits.
Each exhibitor must wear an
official exhibitor’s badge to gain admission to conference
programs and events. Badges cannot be exchanged among representatives.
Free-standing booths must fit
the dimensions of Exhibit Hall booths.
Floor Plan: NHLC retains the
right to modify the floor plan to the extent necessary for the best
interest of NHLC and the Exhibit Hall.
Booth Installation and
Dismantling: Each exhibitor will install his/her exhibit. Installation
may begin May16th, at 3:30 pm and must be completed by 7:00 pm. Any
space not occupied and set up by 7:00 pm may be cancelled or reassigned
without refund by NHLC. Dismantling of booths begins at 1:30
PM
Friday. All materials must be completely removed from the Exhibit Hall
by 3 PM that afternoon. NHLC is not responsible for
materials left in the Exhibit Hall.
Subletting Space: An
exhibitor may not assign, sublet, or apportion all or any part of the
space allotted to him/her. Any materials other than those manufactured
or distributed by the exhibitor in the regular course of business may
not be displayed by the exhibitor or be allowed by the exhibitor to be
displayed by other persons or firms.
Security: The Exhibit Hall
will be located in the Mt. Washington Hotel. Neither NHLC nor Mt.Washington can guarantee exhibitors
against loss.
Liability: Neither NHLC, nor
the Mt. Washington, nor any officer or staff member thereof, will be liable
for damage or loss by fire, accident, theft, or any other cause. The
exhibitor assumes full responsibility and liability for all injury to
any persons or property caused by the exhibitor or in any way related to
the exhibitor’s display.
Meeting & Booth
Cancellations: In the event that the NHLC Exhibit Hall is cancelled due
to fire, strikes, government actions, or other causes beyond
NHLC’s control, NHLC shall not be held liable for failure to hold
the Annual Meeting and Exhibit Hall. NHLC will determine the amount of
the exhibitor fees to be refunded, if any. Booth cancellations must be
in writing. If received prior to January 31, there will be an 80%
refund. Cancellations after this date will not be refunded unless a
fully paid substitution is secured, at which point an 80% refund will be
granted.
Destruction of Property:
Nothing shall be posted on, tacked, nailed, screwed, taped, stapled, or
otherwise attached to ceilings, columns, walls, floors, painted
surfaces, or other parts of the building or furniture. No holes may be
drilled, cored, or punched in the building. All property destroyed or
damaged by an exhibitor must be replaced in original condition by the
exhibitor at the exhibitor’s expense.
After January 31:
Cancellations after this date will not be refunded unless a fully paid substitution
is secured, at which point an 80% refund will be granted.
In the event that the NHLC Exhibit Hall is cancelled due to fire,
strikes, government actions, or other causes beyond NHLC’s control,
NHLC shall not be held liable for failure to hold the Annual Meeting and
Exhibit Hall. NHLC will determine the amount of the exhibitor fees to be
refunded, if any.
Publicity for Exhibitors Be sure to provide
full contact information and a fifty-word description of your company for
inclusion in the Conference Program Book. Full contact information will also
be listed in the winter issue of NHLA News and the NHEMA Online
Newsletter.
Spotlight
Your Company—Be a Part of the NHLC Raffle!
NHLC invites you to promote your company’s products and services by
contributing a prize for this year’s annual raffle. Raffle a company
product or service, or choose a different gift NHLC attendees will hope to
win! The winners will be announced at a special reception in the Exhibit Hall
on Thursday.
You do not have to be an
exhibitor to be a part of the raffle. If you would like to contribute to the
raffle please call NHLC at 603-887-6396 for more information about donating a
prize.
Don't miss this chance
to feature your company in the NHLC 2006 Conference Program. The Program is
distributed to all conference registrants—that's more than 400 Library
professionals! It includes full, half, and one-sixth page advertisements.
(This is a publication that delegates keep for future reference.)
Advertising
Rates
Ad size
Dimensions
Full Price
Exhibitor with an
Exhibit Booth
Full Page
8 x 10.5"
$300
$150
Half Page
8 x 5" (horiz)
$150
$75
1/6-Page
2.25 x 5" (vert)
$50
$0
Payment
Schedule: Before
December 15:
Reservations require a 50% deposit.
Full payment is due by December 15, 2006.
After December 15 Reservations require
payment in full.
By January 15: All
advertisements must be received by this date and paid in full.
Advertisement Specifications & Deadline: The program book
is black ink on white paper. All ads must be received by January 15, 2007. Ads should be submitted as a .tif, .eps
or .pdf
file formatted for a PC. Files must be at a resolution of 300 dpi at full
size. No bleeds. You must include a proof of the ad.
Additional
Advertising Opportunities through NHLA and NHEMA: These
organizations serve all librarians within the state of New Hampshire . With a combined circulation of
over 1,000 NHLA News and NHEMA Online Newsletter are quarterly publications
filled with feature stories, grant information, professional development
opportunities and exhibition listings. If you would like to place an ad in
the NHLA News please contact:
